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How to use folders to manage signatures for multiple regions

Payal Arya
  • Updated

Scenario

Within a global organization, different signatures are required for three regions: US, UK, and AUS. Signatures within each region need to be created, edited and managed only by local editors.

Resolution

A high-level process to achieve this scenario is described below:

Step 1: Create a folder for each region
Example:
mceclip0.png

Step 2: Set Security settings for each folder
  • Open the first folder, in this case, Exclaimer US and select the Security tab.
    Example:
    mceclip1.png

  • If you want to restrict access to specific editors (users), untick the All editors / no restrictions option. 

  • In the Restrict editing of signatures in this folder to text box, enter the email address of the editor (user) you want to give access to edit the signatures.

    - Click Add Editor to add another editor.
    NOTES: 
    - You can also add multiple editors at one time: enter a comma-separated list of the email addresses of the editors (users) you want to give access to.

    - Your email addresses may or may not have regional suffixes - it doesn't matter.

    - You will need to repeat these steps for each regional folder.

    Example:
    mceclip0.png
    - click against the editor you want to delete.

  • Click SAVE CHANGES to save the changes made; else, click CANCEL CHANGES.
Step 3: Create required signatures within each folder
Step 4: Set Sender options for the signatures