Description
This feature allows you to define users who can edit signatures within the selected folder, thus providing great flexibility for managing signature content.
Required! You need to have Admin permissions to define which users can edit signatures within the selected folders. For more information on permissions, see User Management.
You can easily create and manage folders, but you need to be aware of the following key points:
- The ability to access or create folders depends upon the user's permission level. There are two types of users:
- Admins: can view, add, and edit all folders and signatures.
- Editors: can only access signatures within the root folder (All Signatures tab, assuming they are set to Global access) or only those signatures within the folder to which they have been granted access.
- You can restrict folder access to a single user or multiple users. If no users are defined for a folder, then it can be accessed by everyone.
- Folders affect the sequence in which signatures are processed and applied to email messages.
Please click on the required options listed below to go through the detailed description:
How to access the Security tab
To access the Security tab:
- Log in to Exclaimer and select Signatures from the menu sidebar, then select the Security tab.
The Security tab.
Defining folder security
To define folder security:
- From the Security tab, select All Editors / no restrictions to give everyone in your organization access to edit their signatures within the selected folder.
The rest of the options on this tab will be disabled if the All Editors / no restrictions option is selected. If you want to restrict access to specific Editors (users), untick the All Editors / no restrictions option.
- In the Restrict editing of signatures in this folder to text box, enter the email address of the editor (user) you want to give access to, to edit the signatures.
- Select Add Editorto add another editor.
NOTE: You can also add multiple editors at one time: enter a comma-separated list of the email addresses of the Editors (users) you want to give access to.- Select the bin icon
Enter the email address of the editors, separated by comma, to whom you wish to give access to the selected folder.
against the editor you wish to delete.
- Select Save Changes to save your changes. Select Cancel Changes to revert any changes made.
Have you got a question? Please take a look at our Frequently Asked Questions page.