Signature Senders

To apply the same signature to all users within your organization:

1. Select the Everyone in my organisation checkbox.
   
   
   _{When Everyone in my organisation is selected, no other sender rules apply.}
   
   When this checkbox is selected, the other Sender options are disabled.
   
   
2. Deselect the checkbox to access specific sender options.

This option applies the signature to members of a group that you have configured using your Microsoft or Google Directory.
To apply the signature to a group:

1. Select  Add Group to enable the drop-down list.
    
2. Under Members of this group, enter the group name. The predictive text field displays names as you type.
   
   
   _{Enter your text.}
   
   NOTE: Only the contact details of mail-enabled security groups synced with Exclaimer are available to select.
3. To add another group, select Add Group. To delete a group, select the bin icon .
   
   
4. Select SAVE CHANGES to apply your rules, or select CANCEL CHANGES to revert all changes.

This option applies the signature to only manually selected users or domains. Using an @ domain applies the signature to all users with that domain in their email address.
To apply the signature to a specific sender, email address or @ domain: 

1. Select   Add Sender to enable the drop-down list.
   
   
2. Enter the specific sender name, email address or domain. The predictive text field will display names as you type.
   
   Tip! You can also use wildcard (*) when entering an email address or domain name. Wilcard represents any available characters attached to the complete text. Exclaimer allows for any amount of characters to be susbtituted for wildcard.
   Some examples using wildcard are:
   *@greenorg.net - this would include any email addresses that are followed by '@greenorg.net'.
   @exclaimer.* - this would include any domains attached to exclaimer email addresses.
   @*.de - this would include any domains that are followed by .de.
3. To add another sender, select Add Sender. To delete a sender, select the bin icon  .
   
   
4. Select SAVE CHANGES to apply your rules, or select CANCEL CHANGES to revert all changes.

This option applies the signature to senders based on user attributes that are assigned to your users in the Microsoft or Google directory. For more information and examples, see How to apply a a signature using user attributes.

To apply the signature to senders with specific user attributes:

1. Select  Add Advanced Query.
   
   This opens the Advanced Query window.
   
   
   _{The Advanced Query window.}
   
   
2. In Query Description, enter your text to name your query. This description appears in your Senders tab to identify the Advanced Queries you have set.
   
   
3. Under Start with, select either:
   
   No-one to start the query with no users and add matched users
   
   or
   
   Everyone to start the query with all users and remove matched users.
   
   
4. From the Then drop-down, select either Add or Remove to choose whether you are including users that match your conditions or excluding them.
   
   
   _{The Then dropdown chooses whether to add users or remove users who match the attribute data query.}
   
   
5. From the User Where drop-down, select a user attribute field to check the data for.
   
   
   _{The User Where dropdown contains the user attributes to query.}
   
   
6. From the conditions drop-down, select one of the following options to set how your attribute data is checked:
   
   is - the attribute data must completely match the following text
   contains - the attribute data must have the following text somewhere within it
   starts with - the attribute data must begin with the following text
   ends with - the attribute data must end with the following text
   is not - the attribute data must not be the same as the following text
   does not contain - the attribute data must not have the following text anywhere within it
   does not start with - the attribute data must not begin with the following text
   does not end with - the attribute data must not end with the following text
   
   
7. In the blank text box, enter your text. This field is not case sensitive.
   
   NOTE: Your query uses the options and text to search for users that match the criteria and either set or eliminate them as senders.
   Some examples of queries are:
   
   Start with: No-one, Then: Add > User Where: JobTitle > includes > Sales will add only users with the term Sales anywhere in their job title as senders.
   Start with: Everyone, Then: Remove > User Where: EmailAddress > ends with > example.com will add everyone as a sender except for any users whose email address ends with example.com.
   
   
   _{A completed query. As an example, this query adds only users whose postcode starts with BD.}
   
   
8. To add another query row, select Add Condition. You can have a maximum of ten conditions.
   
   NOTE: Stacked conditions will be processed in order. If conditions are conflicting, the condition that is higher in the list will take priority.
9. To remove a query row, select the bin icon . 
   
   
10. Select OK to save your query and return to the Senders tab. Your query is displayed with its Query Description.
    
    
    _{An active Advanced Query.}
    
    NOTES: Select the pencil icon  to edit the advanced query. Select the bin icon to delete the advanced query.
11. Select SAVE CHANGES to apply your rules, or select CANCEL CHANGES to revert all changes