Signature Senders

To access the Senders tab:

1. From the All Signatures tab, select the signature onto which you want to define users, then click MANAGE.
   
   The selected signature window is displayed.
    
2. Select the Senders tab to add or edit specific users or groups to this (selected) signature.
   
   

This option is useful if you wish to apply a signature to everyone in your organization.
To select Everyone in my organisation for the selected signature:

1. Select Everyone in my organisation to apply the same signature to all users within your organization.
   
   
   
   The rest of the options on this tab will be disabled if the Everyone in my organisation option is selected.
   
   
2. Click SAVE CHANGES to save the changes; else, click CANCEL CHANGES.

This option is useful if you wish to apply a signature to members of a group that you have configured using your Microsoft or Google Directory. It will be helpful if you already use groups to manage users or want to handle signature assignment outside of Exclaimer Cloud.
To select specific Members of this group for the selected signature:

1. Click  Add Group to enable the drop-down list. (Group implies members from the Microsoft 365/Azure AD or G Suite/Google directory). 
   
   NOTE: Only the contact details of the group synced with Exclaimer Cloud are displayed in the drop-down list.
2. Enter the required mail-enabled security group name; this is a predictive text field, so any matched groups will be shown as you start to type. For example, typing the letter 'm' displays any groups containing that letter.
   
   
   
   If you don't wish to use the autocomplete option, you can clear the field and manually enter the Simple Mail Transfer Protocol (SMTP) address. 
   
   NOTE: Only the contact details of the sender synced with Exclaimer Cloud are displayed in the drop-down list.
3. Click Add Group to add another group.
   
   
4. If required, click against the group you wish to delete.
   
   
5. Click SAVE CHANGES to save the changes made, else click CANCEL CHANGES.

This option is useful if you wish to apply a signature to one or more users that you want to pick manually or if you want to specify domains that the signature should apply to. For instance, you can specify a single person in your organization that needs a unique signature design.
To select a Specific sender, email address or @ domain for all users in domain: 

1. Click   Add Sender to enable the drop-down list.
   
   
2. Enter the specific sender name, email address or domain; this is a predictive text field, so any matched names will be shown as you start to type.
   - You can also use a combination of wildcard (*) and text for the email address or domain name.
   - Some examples using wildcard * are: *@greenorg.net, @domain*, @exclaimer.*, @*.de
   - If you don't wish to use the autocomplete option, you can clear the field and manually enter the email address.
   
   
3. Click Add Sender to add another sender.
4. If required, click  against the sender you wish to delete.
   
   
5. Click SAVE CHANGES to save the changes made, else click CANCEL CHANGES.

This option is useful if you wish to apply a signature to users based on one or more user attributes which are configured in your Microsoft or Google Directory. For instance, you can choose to apply a signature for users whose department attribute, in Active Directory, is set to 'Sales'.

To apply the signature according to queries based on user attributes:

1. Click  Add Advanced Query. (This option is enabled only if the Everyone in my organisation option is not selected).
   
   The Advanced query window is displayed:
   
   
2. In Query Description, enter a description for the query. Once the query is complete, this description will be displayed on the signature title.
   Example: All members in the creative design team.
   
   
   
   
3. For the selected signature, you can only select one option in the Start with section.
   
   - Select No-one, to start the query with no users and add matched users, or 
   
   - Select Everyone, to start the query with all users (everyone) and remove matched users.
   
   
4. Now, you need to define your query:
   
   - From the Then drop-down, select the required option (Add or Remove) to suit your scenario. The option you select will determine what will happen to users who match the query conditions.
   Example:
   
   
   
   - From the User Where drop-down, select the user attribute field that needs to be matched.
   Example:
   
   
   
   - From the Is drop-down, select the value to determine how the user attribute value needs to be queried.    
   Example:
   
   
   
   - In the blank box, enter the value that needs to be matched.
   
   NOTE: Value fields are not case sensitive; this means, if you enter London, LONDON or london - it will achieve the same results.
   
   
5. Click Add Condition to add another query row.
   
   
6. If required, click to delete the selected query row.   
   
   
7. Click OK to save the changes made to the advanced query and close the window.
   You will now be redirected to the Senders tab, and the changes will be reflected.
   
   Example:
   
   
8. Click   to edit the advanced query.
   
   
9. If required, click to delete the advanced query.
   
   
10. Click SAVE CHANGES to save the changes made, else click CANCEL CHANGES.