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Working with the All {Fields} signature element

Payal Arya
  • Updated

Description

The All {Fields} element is used to add user data fields to your email signature. You can use this option to add a single field or multiple fields (which will be added as a group) to your signature.

To include a All fields block onto your email signature, simply drag and drop the All {Fields} element to the desired location on the signature/gridded background. Once you have dropped the All {Fields} element onto your canvas, you can customize them to suit your organization's requirements. You can either keep the default fields in the group, or you can set field labels and select how the fields will be displayed on the signature. 

How to access it?  

To access the All {Fields} signature element:

  1. Open the signature (in the Signature Designer) to which you wish to add the All {Fields} element.
    For more information, see how you can select a signature to edit.

  2. From the left-hand side toolbox, expand Text & Fields and select the All {Fields} element.

Please click on the required options listed below to go through the detailed description:

Adding a All {Field} element 

To add a All {Field} element to the signature: 

  1. Drag and drop the All {Field} element at the required location on your canvas.

    Example:


    The All {Fields} window is displayed:

Setting the fields to add to your All field block

To set the All fields for the signature:

  1. In the All {Fields} window, from the Field drop-down list, select the required fields.

    Each contact field is limited to a single piece of information. You can also use Additional Attributes to display custom data for Microsoft 365 and custom Google Attributes for Google Workspace. 

    Example:


  2. Click OK to confirm the changes else, click Cancel.
Setting the labels to your All fields block (optional)

To set the labels for the signature: 

Please note it is not mandatory to set the labels - you don't need to set them if you don't want them in your signature. 

  1. In the All {Fields} window, from the Label drop-down list, you can either enter a text label or select an icon from the drop-down list that you want to display before each field.

    Example:


  2. Click OK to confirm the changes else, click Cancel.
Adding another All {Field} 

To add more fields to the block:

  1. In the All {Fields} window, click ADD {FIELD}.



  2. Another row is added to the existing row - select the required Label and Field.

  3. You can add as many fields as you want. If you change your mind later, you can always delete individual fields.

  4. Click OK to confirm the changes else, click Cancel.
Removing a All field

To remove a All field:

  1. Click the icon against the field you wish to remove.

  2. Click OK to confirm the changes else, click Cancel.
Choosing the All fields layout

To choose how the fields will display on your signature:

  1. Select Table, to display the fields in a table, with one field per row.
    Example:


  2. Select Muti-Line, to display each field on a separate line. By default, Multi-Line is selected.
    Example:


  3. Select Single Line to display the fields on the same line. 
    Example:


  4. Select Show field separators to use the defined separators to separate the fields.
    Field separators will automatically hide if the field on either side is blank in the Microsoft 365 or Azure AD.

  5. Click OK to confirm the changes else, click Cancel.

 

Next Steps: Once you have added the fields and confirmed the setup, you now need to define the properties of how the fields within the group will look and behave.

By default, all group fields (such as Address {Fields}, Contact {Fields}, Personal {Fields}, All {Fields} or Social Media Strip) inherit group properties - this means that if you want to make any changes then you make changes to the group. But, you can always make changes to the individual fields and define their properties as well. Depending upon the element type you've added (such as Address {Fields}, Contact {Fields}, Personal {Fields}, All {Fields} or Social Media Strip), the number of tabs within the group properties will slightly vary.   

You can also, for more information, see Understanding hierarchies and inheritance.