Description
The Personal {Fields} element is a group of common 'personal information' fields, which are grouped together so you can quickly add personal details, to your email signature. The different Personal {Fields} elements are: {DisplayName}, {JobTitle} and {CompanyName}; however, you can add other fields also if required.
To include a personal fields block onto your email signature, simply drag and drop the Personal {Fields} element to the desired location on the signature/gridded background. Once you have dropped the Personal {Fields} element onto your canvas, you can customize them to suit your organization's requirements. You can either keep the default fields in the group, or you can set field labels and select how the fields will be displayed on the signature.
How to access it?
To access the Personal {Fields} signature element:
- Open the signature (in the Signature Designer) to which you wish to add the Personal {Fields} element.
For more information, see how you can select a signature to edit. - From the left-hand side toolbox, expand Text & Fields and select the Personal {Fields} element.
Please click on the required options listed below to go through the detailed description:
To add a Personal {Field} element to the signature:
- Drag and drop the Personal {Field} element at the required location on your canvas.
Example:
The Personal {Fields} window is displayed:
To set fields for the signature:
- In the Personal {Fields} window, from the Field drop-down list, select the required fields.
Each contact field is limited to a single piece of information. You can also use Additional Attributes to display custom data for Microsoft 365 and custom Google Attributes for Google Workspace.
Example:
- Click OK to confirm the changes else, click Cancel.
To set the labels for the signature:
Please note it is not mandatory to set the labels - you don't need to set them if you don't want them in your signature.
- In the Personal {Fields} window, from the Label drop-down list, you can either enter a text label or select an icon from the drop-down list that you want to display before each field.
Example:
- Click OK to confirm the changes else, click Cancel.
To add more fields to the block:
- In the Personal {Fields} window, click ADD {FIELD}.
- Another row is added to the existing row - select the required Label and Field.
- You can add as many fields as you want. If you change your mind later, you can always delete individual fields.
- Click OK to confirm the changes else, click Cancel.
To remove a personal field:
- Click the
icon against the field you wish to remove. - Click OK to confirm the changes else, click Cancel.
To choose how the fields will display on your signature:
- Select Table, to display the fields in a table, with one field per row.
Example:
- Select Muti-Line, to display each field on a separate line. By default, Multi-Line is selected.
Example:
- Select Single Line to display the fields on the same line.
Example:
- Select Show field separators to use the defined separators to separate the fields.
Field separators will automatically hide if the field on either side is blank in the Microsoft 365 or Azure AD. - Click OK to confirm the changes else, click Cancel.
By default, all group fields (such as Address {Fields}, Contact {Fields}, Personal {Fields}, All {Fields} or Social Media Strip) inherit group properties - this means that if you want to make any changes, then you make changes to the group. But, you can always make changes to the individual fields and define their properties as well. Depending upon the element type you've added (such as Address {Fields}, Contact {Fields}, Personal {Fields}, All {Fields} or Social Media Strip), the number of tabs within the group properties will slightly vary.
You can also, for more information, see Understanding hierarchies and inheritance.