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Working with the Contact {Fields} signature element

Ari Flavell
  • Updated

Description

The Contact {Fields} element is a group of common 'contact information' fields, which are grouped together so you can quickly add contact details, to your email signature. The different Contact {Fields} elements are: {Telephone}, {Fax}, {Mobile}, Email} and web; however, you can add other fields also if required. 

To include a contact field block onto your email signature, simply drag and drop the Contact {Fields} element to the desired location on the signature/gridded background. Once you have dropped the Contact {Fields} element onto your canvas, you can customize them to suit your organization's requirements. You can either keep the default fields in the group, or you can set field labels and select how the fields will be displayed on the signature.

How to access it?

To access the Contact {Fields} signature element:

  1. Open the signature (in the Signature Designer) to which you wish to add the Contact {Fields} element.
    For more information, see how you can select a signature to edit.

  2. From the left-hand side toolbox, expand Text & Fields and select the Contact {Fields} element.

Please click on the required options listed below to go through the detailed description:

Adding a Contact {Fields} element

To add a Contact {Fields} element to the signature: 

  1. Drag and drop the Contact {Fields} element at the required location on your canvas.

    Example:


    The Contact {Fields} window is displayed:

Setting the fields to add to your Contact fields block

To set the contact fields for the signature: 

  1. In the Contact {Fields} window, from the Field drop-down list, select the required fields.

    Each contact field is limited to a single piece of information. You can also use Additional Attributes to display custom data for Microsoft 365 and custom Google Attributes for Google Workspace. 

    Example:
  2. Click OK to confirm the changes else, click Cancel.
Setting the labels to your Contact fields block (optional)

To set the contact labels for the signature: 

Please note it is not mandatory to set the labels - you don't need to set them if you don't want them in your signature. 

  1. In the Contact {Fields} window, from the Label drop-down list, you can either enter a text label or select an icon from the drop-down list that you want to display before each field.

    Example:


  2. Click OK to confirm the changes else, click Cancel.
Adding another Contact {Field} 

To add more fields to the block:

  1. In the Contact {Fields} window, click ADD {FIELD}.
  2. Another row is added to the existing row - select the required Label and Field.

  3. You can add as many fields as you want. If you change your mind later, you can always delete individual fields.

  4. Click OK to confirm the changes else, click Cancel.
Removing a contact field

To remove the contact field:

  1. Click the icon against the field you want to remove.

  2. Click OK to confirm the changes else, click Cancel.
Choosing the contact fields layout

To choose how the fields will display on your signature:

  1. Select Table, to display the fields in a table, with one field per row.
    Example:


  2. Select Muti-Line, to display each field on a separate line. By default, Multi-Line is selected.
    Example:


  3. Select Single Line to display the fields on the same line. 
    Example:


  4. Select Show field separators to use the defined separators to separate the fields.
    Field separators will automatically hide if the field on either side is blank in the Microsoft 365 or Azure AD. 

  5. Click OK to confirm the changes else, click Cancel.

 

Next Steps: Once you have added the contact fields and confirmed the setup, you need to define the properties.

By default, all group fields (such as Address {Fields}, Contact {Fields}, Personal {Fields}, All {Fields} or Social Media Strip) inherit group properties - this means that if you want to make any changes, then you make changes to the group. But, you can always make changes to the individual fields and define their properties as well. Depending upon the element type you've added (such as Address {Fields}, Contact {Fields}, Personal {Fields}, All {Fields} or Social Media Strip), the number of tabs within the group properties will slightly vary.  

You can also, for more information, see Understanding hierarchies and inheritance.