How to create and add data to custom attributes

To add a custom attribute to Exclaimer:

1. Log in to the Google Admin Console using Google Admin credentials.
    
2. In the Menu, select Directory, then select Users.
    
3. Open the More options drop-down in the Users section, then select Manage custom attributes.
   
   
   _{Select the arrow icon to expand the More options drop-down.}
    
4. Select ADD CUSTOM ATTRIBUTE. This opens the Add custom fields window.
    
   
   _{ADD CUSTOM ATTRIBUTE is found in the section header.} 
    
5. Enter an attribute Category name, such as Custom attributes. Your new attributes will be stored in this category on user accounts.
   
   
   _{The Add custom fields window contains the entry fields for Category and attribute information.}
    
6. You can enter a category description in the Description field.
    

7. Enter a name for your attribute in the Name field.

   NOTE: Only alphanumeric text, hyphens, and underscores can be used in your attribute name.

   This is to avoid data conflict when integrating Google attributes with Exclaimer via our API process.

8. In the Info type drop-down, set the format of the data for your field. The available info types are: Text, Whole Number, Yes or No, Decimal Number, Phone, Email, or Date.

   NOTE: Info type cannot be changed once the attribute is created.

   
   _{Choose whether your custom data takes the form of text, numbers, Yes or No, decimals, a phone number, an email address, or a date.}
    

9. In the Visibility drop-down, set the visibility of the field to Visible to organization.
    

10. In the No. of values drop-down, set the value to Single Value.

    NOTE: No. of values cannot be changed once the attribute is created.

11. Select ADD to save your attributes. The new attributes and attribute category are shown on the Manage user attributes page.

    NOTE: Google workspace supports a maximum of 1500 attributes across all apps.

    
    _{The Custom attributes section displays the attributes you created and their data.}
     

12. Return to the Users page and select a user in the list to open the user account page.
     
13. Expand User information.
    
    
    _{Select the arrow in the User Information header to expand the drop-down.}
     
14. Locate a custom attribute under your custom Category name and select the pencil icon to enter your data.
    
    
    _{Select the pencil icon then enter your data for the attribute.}
     
15. Select Save.
     
16. Once the data is synchronized, add a {Fields} element to your template in the Signature Designer. Your custom fields are now available to select from the list of fields.
     
    
    _{Select your custom field from the Field drop-down.}

This method allows an Exclaimer admin to upload a CSV file containing the new attribute. For more information, see User Details Upload. 

1. From the header bar, select the cogwheel icon to open the Settings menu, then select Sender Management.
   
   
   _{The Settings menu is found under the cogwheel icon.}
    
2. Locate the User Details Upload section and select Export Existing to export a CSV file of your existing users and their current override data.
   
   
   _{The User Details Upload section is found on the Sender Management page. You may need to scroll.}
    
3. Open the CSV file in an appropriate program, such as Microsoft Excel.
    

4. In the first empty column, enter text in the topmost cell to act as a column header. This will be the name of your field for storing the data.

   NOTE: Headers must start with a letter. Full stops (.) and underscores (_) are the only special charcters permitted; all other characters must be alphanumeric.
   Any mismatched header names will be treated as new columns.

   
   _{A CSV opened in Microsoft Excel. A new column header has been added for, as an example, booking links.}
    

5. Populate the cells in the coloumn with the custom data for each user as required.
   
   
   _{Add the custom data for your new attribute'c solumn for each applicable user row.}
    
6. Save the CSV file.
    
7. Return to the Sender Management page in Exclaimer. Under User Details Upload, select Update Existing, then select and open the updated CSV file to import the data.
   
   
   _{The Update Existing button is found in the User Details Upload section.}
    

8. Add a {Fields} element to your template in the Signature Designer. Your custom fields are now available to select from the list of fields.
   
   
   _{Select your custom field from the Field drop-down.}

   Tip! For more information on adding field-based elements in the Signature Designer, see our knowledgebase articles on working with the All {Fields}, Contact {Fields}, Personal {Fields}, and Address {Fields} elements.