Working with the Disclaimer signature element – Exclaimer Knowledge Base

Description

The Disclaimer element allows you to add disclaimer or liability text to your signature. Legal Disclaimer elements use text that you have defined on the Branding screen.

NOTE: Email disclaimers will never provide you 100% protection against any legal action. Be aware of changing laws and regional restrictions.

How to access it

To access the Disclaimer signature element:

Open your signature in the Signature Designer.
For more information, see how to select a signature to edit.
From the toolbox, expand the Legal & Compliance section.

_{The Disclaimer element is found in the Legal & Compliance section of the toolbox.}

Select an option below to view the related instructions:

Adding a Disclaimer element

To add a Disclaimer element to your signature:

Drag and drop the Legal Disclaimer element onto your canvas.

_{Drag the element to an area of the canvas.}
If you previously defined disclaimer text in the Branding screen, your text populates the element. If you did not yet define any text, Lorem Ipsum placeholder text is used on the canvas. To edit the text, either select Go to Branding from the Properties pane, or select Branding from the menu sidebar.

_{The notifications in the Properties pane for whether you have or have not defined text. Use the Go to Branding link to edit the text.}
NOTE: Lorem Ipsum placeholder text in the Disclaimer element will not appear in the Preview pane. To view a Disclaimer in the signature preview, define your disclaimer text in Branding.

Deleting a Disclaimer element

To remove a Disclaimer element:

Select the element on the canvas.
Select DELETE from the Properties pane.

_{The DELETE button is found in the Properties pane.}

Defining Disclaimer properties

Text properties are set for the selected element, not the individual characters.

You can edit the following element properties in the Properties pane:

Text properties

Text properties are used to determine the appearance of item text.

Font Family	Select a font from the dropdown menu. The Branding Fonts section of the dropdown contains font choices set on the Branding screen. If you change the fonts set as Brand Font 1 or Brand Font 2 on the Branding screen, your elements set to Branding fonts will automatically update to the new font choice. The default font style is Inherit - select this font style to allow your text to inherit a font style from the parent element.
Manage	Select to choose custom fonts. Select Upload Font to upload any custom fonts.
Font size	Select or enter a font size in pixels (px) or points (pt). For more information, see How to use pixel and point values in font sizing and Pixel to Point conversions. The default font size is Inherit - select this font size to allow your text to inherit a font size from the parent element.
Formatting	Select Bold, Italics, Underline, Small, Caps, Upper Case, or Lower Case to apply formatting to your text. Select Clear Formatting to remove text formatting.
Hyperlink	Select Add Hyperlink to add a hyperlink and tooltip to the selected text.
Foreground Color	Enter or select the foreground color of the Text element. Brand Color 1 and Brand Color 2 appear in the color picker and contain color choices set on the Branding screen. If you change these colors on the Branding screen, your elements set to Branding Colors will automatically update to the new color choice.
Background Color	Enter or select the background color of the Text element. Brand Color 1 and Brand Color 2 appear in the color picker and contain color choices set on the Branding screen. If you change these colors on the Branding screen, your elements set to Branding Colors will automatically update to the new color choice.
Text Direction	Select Inherit to inherit the direction of the text from the parent element. Select Left to Right to align your text to read from left to right. Select Right to Left to align your text to read from right to left.
Line Height	Select or enter a value in pixels (px) or points (pt) to set the line height. The default value is Inherit - select this value to allow your text to inherit a line height value from the parent element.
Text Wrapping	Select Wrap or No Wrap to enable or disable text wrapping. NOTE: When a signature is rendered as a bitmap image, text will only wrap if it has a fixed width.

Background properties

Background properties are used to define the background of the item.

For more information, see the difference between background image and background colour.

None	Select None to remove any background from the text field.
Color	Select Color to select a background colour for the text field. You can either enter a color code or select the required color using the color picker. Brand Color 1 and Brand Color 2 appear in the color picker and contain color choices set on the Branding screen. If you change these colors on the Branding screen, your elements set to Branding Colors will automatically update to the new color choice.
Image	Select Image to set an image as the background of the text field.
Upload Image	Select to upload a background image for the text field. NOTE: When you set a background image, the signature will be rendered as a bitmap image instead of HTML.

Visibility properties

Visibility properties are used to adjust when the item appears.

Always visible	Select to ensure the item is always visible in the signature.
Auto-hiding separator	Select to only make the item visible when there are other visible, non-separator items before and after it in the same group.
Visible when	Select to set conditions under which an item becomes visible.

Alignment properties

Alignment properties are used to determine the horizontal and vertical alignment of the item.

Horizontal	Select Left, Center, or Right to set the horizontal alignment.
Vertical	Select Top, Center, or Bottom to set the vertical alignment.

Border properties

Border properties are used to set borders on the item.

All

Check All the same to enable the All border properties. Select line style, line width, and line color to apply to all sides of the item.

Brand Color 1 and Brand Color 2 appear in the color picker and contain color choices set on the Branding screen. If you change these colors on the Branding screen, your elements set to Branding Colors will automatically update to the new color choice.

Left / Right / Top /Bottom

Uncheck All the same to enable individual border properties for Left, Right, Top, and Bottom. Select line style, line width, and line colour to apply to each side of the item.

Padding properties

Padding properties are used to define spacing for the item.

All	Check All the same to enable the All padding properties. Enter either a pixel (px) or point (pt) value to apply padding to all sides of the item.
Left / Right / Top /Bottom	Uncheck All the same to enable individual padding values for Left, Right, Top, and Bottom. Enter either a pixel or point value to apply padding to each side of the item.

Size properties

Size properties are used to define the size of the selected field.

Width	Enter a pixel (px) or point (pt) value to set the width of the item. Set to auto to allow the item to automatically adjust based on viewer size.
Height	Enter a pixel (px) or point (pt) value to set the width of the item. Set to auto to allow the item to automatically adjust based on viewer size.

Render properties

Render properties are used to determine how the signature is rendered in messages.

Normal	Select to render the signature in HTML.
Bitmap	Select to render the signature as a bitmap image. NOTE: In bitmap signatures, any externally linked images will be embedded into the signature, and text will not wrap if the field size is set to auto.

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