Working with the User Photo signature element – Exclaimer Knowledge Base

Description

The User Photo element enables you to include user photos uploaded using the User Photos feature within your signature. Image files uploaded as user photos are embedded into the signature template depending on the email sender.

NOTE: If you have the Enable Microsoft User Photos feature in use, the automatic sync will override any manually-uploaded user photos. This can cause a photo to 'revert' to a previously-uploaded version. Ensure that your Microsoft synced photo storage is using the most up-to-date files.

How to access it

To access the User Photo signature element:

Open your signature in the Signature Designer.
For more information, see how to select a signature to edit.
From the toolbox, expand the Images & Icons section and select the User Photo element.

_{The User Photos element is founf in the Images & Icons section.}

Select an option below to view the related instructions:

Adding a User Photo element

To add a User Photo element to the signature

Drag and drop the User Photo element onto the canvas.

_{Drag the element to where you would like it to be.}
The element is displayed as a placeholder, as the image changes based on the sender. The photo is shown in the Preview pane. To view how the element will look for different users, enter a user's name or email address into the user bar above the Preview pane.

_{You may see a sample user in the Preview. Each user's uploaded photo is used when they send a signature.}

NOTE: If you have not uploaded a user photo for a user, no photo will appear in the signature. The area where the element is will appear blank. See User Photos for instructions on adding a user photo.

Deleting a User Photo element

To delete a user photo:

Select the element.
Select DELETE from the Properties pane.

Defining User Photo properties

You can edit the following element properties in the Properties pane:

NOTE: Some sections of the Properties pane may require scrolling to view all the available options.

Hyperlink properties

Hyperlink properties are used to apply a hyperlink to the image.

Destination URL	Enter the URL to use in the hyperlink.
Alt Text	Enter alternate text to be shown if this image cannot be displayed.

Background properties

Background properties are used to define the background of the item.

Background

Enter or select the background colour of the item. Enter transparent to set no background.

Brand Color 1 and Brand Color 2 appear in the color picker and contain color choices set on the Branding screen. If you change these colors on the Branding screen, your elements set to Branding Colors will automatically update to the new color choice.

Visibility properties

Visibility properties are used to adjust when the item appears.

Always visible	Select to ensure the item is always visible in the signature.
Hide if User Photo was not uploaded	Select to hide the element from the template if the sender does not have a user photo uploaded.

Alignment properties

Alignment properties are used to determine the horizontal and vertical alignment of the item.

Horizontal	Select Left, Center, or Right to set the horizontal alignment.
Vertical	Select Top, Center, or Bottom to set the vertical alignment.

Border properties

Border properties are used to set borders on the item.

All

Check All the same to enable the All border properties. Select line style, line width, and line colour to apply to all sides of the item.

Left / Right / Top /Bottom

Uncheck All the same to enable individual border properties for Left, Right, Top, and Bottom. Select line style, line width, and line colour to apply to each side of the item.

Padding properties

Padding properties are used to define spacing for the item.

All	Check All the same to enable the All padding properties. Enter either a pixel or point value to apply padding to all sides of the item.
Left / Right / Top /Bottom	Uncheck All the same to enable individual padding values for Left, Right, Top, and Bottom. Enter either a pixel or point value to apply padding to each side of the item.

Size properties

Size properties are used to define the size of the selected field.

Width

Enter a pixel (px) or point (pt) value to set the width of the item.

Set EITHER the Width OR Height value to auto to allow the item to automatically adjust based on viewer size. Setting both values to auto will display the image at its standard size.

Height