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Working with the User Photo signature element

Payal Arya
  • Updated

Description

The User Photo element enables you to include user photos uploaded using the User Photos option in Manage User Data within your signature.

To include user photos in your email signature, simply drag and drop the User Photo element to the desired location on the signature/gridded background.

Once you have dropped the User Photo element onto your signature, you can customize it to suit your organization's requirements. 

NOTE: All user photos that are uploaded into our system will be embedded in the message when the signature is applied.

How to access it?

To access the User Photo signature element:

  1. Open the signature (in the Signature Designer) to which you wish to add the User photo element.
    For more information, see how you can select a signature to edit.

  2. From the left-hand side toolbox, expand Images & Icons and select the User Photo element.

Please click on the required options listed below to go through the detailed description:

Adding a User Photo element

To add a User Photo element to the signature

  1. Drag and drop the User Photo element at the required location on your canvas.

    Example:


    The properties window is displayed on the right-hand pane.

  2. Click SAVE CHANGES to save the changes made.
    Now, you can update the properties to define how the user photo will look in the email signature. 

  3. Click Cancel CHANGES to close the window without saving any changes.
Defining User Photo properties

To define how the photo will look in the email signature:

When you add or edit a photo, the properties are displayed on the right-hand pane.

See below an example of the User Photo properties:



Hyperlink properties

Link properties are used to apply a hyperlink to the photo (so when a recipient clicks the photo, they are directed to the associated web page): 

Destination URL Enter the required target URL that will open when clicked on it. 
Alt Text  Enter 'alternate' text to be shown if, for some reason, this image cannot be displayed.

 

Background properties

Background properties are used to define what (if any) background is applied for the photo. The default setting is for transparency, however, you can choose a colour if required.

Background  Enter or select the background colour of the image/icon. 


Visibility properties

Visibility properties are used to determine the circumstances under which the selected photo should/should not be displayed:

Always visible By default, Always visible is selected. This means that the selected photo will always be visible in the signature.
Hide if User Photo was not uploaded  Select to hide the photo placeholder if the photo has not been uploaded. 


Alignment properties

Alignment properties are used to determine the horizontal and vertical alignment of the selected photo:

Horizontal  Select one of the required options to horizontally align the image within the signature.
The different options are: Left, Center, Right, Justify or Stretch.
Vertical  Select one of the required options to vertically align the image within the signature.
The different options are: Top, Center, Bottom.

 

Border properties

Border properties are used to define borders for the selected photo:

All  Select border properties from the options available, then select All the same to ensure that all borders (left, right, top and bottom) within the signature have the same properties. 
By default, no border is applied and the border size is set to zero (0).
Left / Right / Top /Bottom Select individual border properties (left, right, top and bottom).

These options are enabled if All the same option is not selected.


Padding properties

Padding properties are used to define spacing for the selected photo:

All  Select padding properties you want to apply (left, right, top and bottom) across the selected image from the options available.
Select All the same to ensure that the selected image has the same padding throughout. You can select the padding in pixels or points.
By default, no padding is applied.
Left / Right / Top /Bottom Select individual padding settings for left, right, top and bottom.
These options are enabled if All the same option is not selected.


Size properties

Size properties are used to define the size of the selected photo:
(The maximum dimensions for an image are 2048 pixels by 2048 pixels)

Width By default, the width is set to auto. This means that the image will adjust its width depending on the size of the message viewer.
If required, you can also enter the exact width for the selected image - in pixels or points.
Height By default, the height is set to auto. This means that the image will adjust its height depending on the size of the message viewer.
If required, you can also enter the exact height for the selected image - in pixels or points.

 

Deleting a User Photo element

To delete the user photo:  

  1. Select the user photo element (placeholder) to open the properties section on the right-hand pane.

  2. Click DELETE to delete the user photo.

    Example: