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Install Exclaimer Outlook Add-in

  1. Exclaimer Knowledge Base
  2. User Manual
  3. Configuration
  4. Outlook Signatures
Payal Arya
  • Updated

Description

The Exclaimer Outlook Add-in feature lets you choose the most appropriate email signature whilst you compose your email in Outlook, from the list of all your signature templates. The signature templates can be used for different messages, for example, to represent different marketing brands.

This article guides you through the process of how you can install the Exclaimer Outlook Add-in for a single user or deploy it to your Microsoft 365 tenant. 

Pre-requisites 

Before you install the Exclaimer Outlook Add-in, make sure you have:

Mailbox type:

  • Microsoft 365 mailboxes only

Windows

  • Outlook Version 2104, Build 13929.20296 or above
    • Click to Run (C2R) versions only
    • Subscription and Retail licenses only
      Volume-licensed version is currently not supported.
      NOTE: Specific features may require later versions of Outlook. Refer to the release notes here.
  • Microsoft Outlook Web Access
  • Microsoft Windows 10, Windows Server 2016 or above

Mac

  • Office for Mac [version 16.64 (22081401) or above]
    NOTE: Only the New Outlook interface is supported. Go to Outlook > New Outlook to enable it.

Mobile:

  • Android: Outlook version 4.2314.0 or above
  • iOS: Outlook version 4.2352.0 or above

Microsoft 365 Plan

  • Your Microsoft 365 plan must allow access to deploy Microsoft 365 Apps through Microsoft AppSource. Certain plans, such as Office 365 E2 do not support this.
NOTES:
  • We do not recommend that end-users install the add-in directly from the add-in store for themselves, as the add-in's full functionality is not supported by this deployment method.
  • Do not use the add-in alongside the Exclaimer Signature Update Agent for Windows as it can cause inconsistent behavior.

Deploying Exclaimer Outlook Add-in to your Microsoft 365 tenant

 

See our full guide for this solution
To complete the steps described below, you will need:
Microsoft 365 Global Administrator credentials

As a Global Administrator, you can easily deploy signatures to every employee (end-user) within your organization, irrespective of where the employees are based. The end-user doesn't have to be connected to the network and as there is no separate application to manage, this reduces IT overhead.

Follow these steps to deploy the Exclaimer Outlook Add-in to your Microsoft 365 tenant:

  1. Log on to the Microsoft 365 Portal as a Global Administrator.

  2. Open the admin center.

  3. Under Settings, select Integrated apps: 



  4. Select Get apps to open the App Store:



    The Microsoft 365 App store window is displayed.

  5. In the search box, type Exclaimer for Outlook. 

  6. Once the app loads, select Get it now:



    The Confirm to continue window is displayed:

  7. Select Get it now.

    The deployment process of the Exclaimer for Outlook app starts:



  8. As required, select which assigned users should have access to the Exclaimer Outlook Add-in:

    - Just me: Select to assign only yourself, in your organization, access to the Exclaimer Outlook Add-in.

    - Entire organization: Select to assign everyone in your organization access to the Exclaimer Outlook Add-in.

    - Specific users/groups: Select to assign specific users or groups within your organization access to the Exclaimer Outlook Add-in. Enter a specific user or group name; this is a predictive text field, so it will display any matching users or groups as you start to type.
    NOTE: You cannot use nested groups.
    Here, we have selected the Entire organization option:



  9. Select Next to proceed. 
    Now, you need to accept the permissions for the new app.

  10. Select Accept permissions:



  11. You are prompted to sign in to Microsoft 365 as a Global Administrator (be sure that you are entering the credentials for the correct Microsoft 365 tenant): 



    Once signed in, you are prompted to accept a permissions request for Exclaimer - Signatures for Outlook. This will allow the Add-in to verify that the user is authorized to download the signatures.
  12. Select Accept:

     

  13. Once you accept the permissions, select Next to proceed:



    Now, review your selected settings for the deployment.
  14. Once you have reviewed and are happy with the options selected, select Finish deployment to complete the deployment process.

    The Deployment in process... is displayed:



    Once the deployment is complete, you will see a screen similar to this:
  15. Select Done to proceed.

  16. The Integrated apps screen is displayed, listing the Exclaimer for Outlook app:



    NOTE: It may take some time for the Exclaimer for Outlook app to appear within the Integrated Apps list - select Refresh to refresh the list.
  17. Select the Exclaimer for Outlook app - a description pane is displayed on the right-hand side, listing all the options selected:
     


    - Select Edit users if you wish to edit the assigned users.

    - Select Remove app to remove the Exclaimer for Outlook Add-in app.
WARNING! It can take approximately 6 hours to deploy the Exclaimer Outlook Add-in to all users within your organization. The users will need to relaunch Microsoft Office for this effect to take place.

Once the Exclaimer Outlook Add-in has been successfully deployed, users can start to execute Client-Side email signatures. Users can find the Exclaimer icon at the bottom toolbar or as an option within the ellipsis in their Outlook Web App. 
For more information, see how you can use the Exclaimer Outlook Add-in.

Example: