Meeting Branding (Beta) – Exclaimer Knowledge Base

Description

NOTE: This feature is currently part of an active Beta and may be subject to further development. We hope you enjoy this new feature and its capabilities as we continue to improve our products.

The Meeting Branding feature allows you to attach branded overlays and/or backgrounds to users' video feeds when using meeting apps such as Zoom, Microsoft Teams, or Google Meet. This uses the Icon and Background assets in our Branding feature - once you add your branding, it is then used for Meeting Branding.

For Microsoft Teams or Google Meet users, users can download the icon and background branding you set as a picture background from the User Details Editor. The participant's details must be made part of the picture background.

For Zoom users, Exclaimer integrates the Exclaimer Zoom app with the Zoom Desktop client. Overlays show the participant's display name, job title, and optional brand icon and picture background. Overlays are also compatible with Zoom backgrounds.

NOTE: This feature is only available for users on Pro plans. For more information, see Exclaimer pricing plans.

How to access it

To access Meeting Branding:

From the menu sidebar, select Meeting Branding.

_{The Meeting Branding section.}

Using Meeting Branding

Select an option below to view the related instructions:

Using branded content in meetings

Users must install and apply their meeting branding on their devices. This cannot be done remotely from the Exclaimer portal.

For Zoom users, this requires a Zoom Admin to install and configure the Exclaimer Zoom app.

Microsoft teams - Applying your branding

To set up and apply Meeting Branding on Microsoft Teams:

Add your Icon and/or Background in Branding. See the Setting or changing the appearance of your branding section of this article for more information.
Use the link found in the Apply Meeting Branding section of the Meeting Branding screen, or otherwise open the User Details Editor.

Tip! Use the Copy icon to copy the link. This can be used to share the link to other participants.

_{The link to the User Details Editor is found in the Deploy personalized branding for any meeting section. Use the copy icon to copy the link to share with colleagues.}
In the Meeting Branding section of the User Details Editor, select Download background. This downloads the branded background to your device.

_{Select Download background to save the branding.}
Open Microsoft Teams and join a meeting. This opens the personal settings screen before adding you to the meeting.
Tip! You can select Meet from the menu sidebar then Start a meeting now to open a meeting with only you as a participant. This gives you chance to prepare your background before joining meetings with others.
Select Effects and avatars, then More video effects. This opens the Video effects pane.

_{Open the Video effects pane.}
From the Backgrounds section, select Add New.

_{Select Add New to upload a background.}
Locate the branded background file you downloaded in Step 2 and select Open. This adds your branded background as your Microsoft Teams background. You can now choose this background in Microsoft Teams meetings.

_{An example of a branded background in Microsoft Teams.}

Google Meet - Applying your branding

To set up and apply Meeting Branding on Google Meet:

Add your Icon and/or Background in Branding. See the Setting or changing the appearance of your branding section of this article for more information.
Use the link found in the Apply Meeting Branding section of the Meeting Branding screen, or otherwise open the User Details Editor.

Tip! Use the Copy icon to copy the link. This can be used to share the link to other participants.

_{The link to the User Details Editor is found in the Deploy personalized branding for any meeting section. Use the copy icon to copy the link to share with colleagues.}
In the Meeting Branding section of the User Details Editor, select Download background. This downloads the branded background to your device.

_{Select Download background to save the branding.}
Open Google Meet and join a meeting.

Tip! You can select Start an instant meeting to open a meeting with only you as a participant. This gives you chance to prepare your background before joining meetings with others.
From the bubble overlay of icon buttons, select the backgrounds and effects icon to open the Backgrounds and effects pane.

_{Open the Backgrounds and effects pane.}
In the Blur and personal backgrounds section, select the Upload image icon.

_{Select to upload a background.}
Locate the branded background file you downloaded in Step 2 and select Open. This adds your branded background as your Google Meet background. You can now choose this background in Google Meet meetings.

_{An example of a branded background in Google Meet.}

Zoom - Installation (Admins)

Pre-requisites
You must have the Zoom desktop client and Zoom Owner or Admin credentials.

To use Meeting Branding in your Zoom video feed, you must install the Meeting Branding by Exclaimer Zoom app. We recommend that your users enable the setting Auto-open in meetings to automatically run Meeting Branding when a Zoom call starts.

You can also use an Icon and/or a Meeting Background in your Meeting Branding overlay. These assets are pulled from the Branding feature.

To install the Meeting Branding Zoom app:

Select Go to Zoom Marketplace.

_{Select Go to Zoom Marketplace.}
As a Zoom Admin or Owner, log into the Zoom App Marketplace.
Locate the Meeting Branding by Exclaimer Zoom app and select Add.
On the app authorization screen, select either:

All users to add the app for all users within the Zoom account.

OR

Users & groups to add the app for selected users or groups within the Zoom account. Then, in the Add users & groups field, enter the user(s) or group name(s).

_{If selecting Users & groups, enter the user or group names from the Zoom account.}
[Optional] Select the Send email notifications to the users I've added checkbox to send an email alert to each user informing them that this app has been added to their Zoom account.
Select Allow.

Zoom - Applying your branding

Pre-requisites: Install the Meeting Branding Zoom app. See the Zoom - Installation (Admins) section of this article.

To apply Meeting Branding on Zoom:

Launch the Zoom desktop client. Open the Apps tab, then select My apps.
Locate the Meeting Branding app in the My Apps list.

_{Locate the Meeting Branding by Exclaimer app.}
Open the ellipsis menu by selecting the three dots, then select Auto-open in meetings.
This automatically launches Meeting Branding by Exclaimer app when using Zoom, so your overlay is always applied when in a meeting with your camera on.

NOTE: Due to a limitation within Zoom, it is not possible for an Admin to configure the Meeting Branding app to automatically run in meetings for all users. Users must enable Auto-open individually.

_{Select Auto-open in meetings.}
Join a meeting to apply your Meeting Branding overlay to your screen.
We recommend: Meeting Branding works best in Zoom calls of 8 participants or less to keep your overlay clear and sharp.

_{Example of a Zoom Video displaying the user name, job title and company logo.}
Open Zoom Settings.
From the menu sidebar, select Video.
Under Camera, select the HD checkbox. This maximizes the quality of your overlay.

_{Select the HD checkbox.}
[Optional] When using Meeting Branding in a meeting, deselect the Mirror my video checkbox to disable this feature locally to see how your name tag appears to others on the call.

_{Deselect the mirror my mode option to disable the feature locally.}

Setting or changing the appearance of your branding

Only users with access to the Exclaimer portal can change the Branding assets.

Adding an Icon

Meeting Branding uses the Icon asset from the Branding feature. This asset is also used in signatures.

NOTE: An Icon uploaded to Branding will automatically be used in your Meeting Branding in Zoom. You can only have one Icon image. This Icon will be used when adding Branding images to your signatures and in your Meeting Branding.

In the Define your brand elements section, under Brand icon, select Edit Icon in Branding.

_{Select Edit Icon in Branding to open the Branding screen.}

This opens the Branding screen.
Navigate to the Icon asset. We recommend that you use an image with a transparent background.

_{The Icon section.}
Select Upload Image.

NOTE: Destination URL and Alt Text do not apply to Meeting Branding. These can only be used in signatures.
Choose your image file and select Open. Your chosen image is displayed in the Icon section and in the Brand Icon section of Meeting Branding.

WARNING: Your image must be 150px by 150px. Images that are not this size will not upload. For information on how to resize an image, see our image resizing guide.
To replace an uploaded Icon with a new image, select Upload image and choose a new file.
To delete an Icon, select the bin icon on the Icon image.
Select Save Changes to commit your Branding choices, or select Cancel Changes to revert all changes.

Adding a Meeting Background

Meeting Branding uses the Meeting Background asset from the Branding feature. This asset is not added to signatures.

In the Define your brand elements section, under Meeting Background, select Edit Background in Branding.

_{Select Edit Background in Branding to open the Branding screen.}
Navigate to the Meeting Background asset.

_{The Meeting Background section.}
Select Upload image.
Choose your image file and select Open. Your chosen image is displayed in the Meeting Background section and in the Meeting Background sections of the Meeting Branding page and the User Details Editor.

WARNING: Your image must be 1920x by 1080px. Images that are not this size will not upload. For information on how to resize an image, see our image resizing guide.
To replace an uploaded Background with a new image, select Upload image and choose a new file.
To delete a Background, select the bin icon on the Background image.
Select Save Changes to commit your Branding choices, or select Cancel Changes to revert all changes.

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