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Enable Microsoft User Photos

  1. Exclaimer Knowledge Base
  2. User Manual
  3. Settings
  4. Sender Management
Payal Arya
  • Updated
NOTE: This feature is only available in Pro Plan. For more information on pricing plans, see Exclaimer Pricing Plans.

Description

This option allows an organization to synchronize the user photos from Azure AD (Microsoft 365) to Exclaimer. This is useful if the organization wants to use the same user photos in Exclaimer and Microsoft applications, such as Outlook or Teams.

How to access it

Required!
- You need to be logged in as an Exclaimer Administrator to access the Enable Microsoft User Photos feature. 

To access the Enable Microsoft User Photos option: 

  1. From the header bar, select the cogwheel icon to open the Settings menu, then select Sender Management.



  2. In the right-hand pane, under Enable Microsoft User Photos, are the relevant options.

Enabling Microsoft User Photos

To enable the Microsoft User Photos: 

As required, select the appropriate option, then click SAVE to save the changes made:

  • Not enabled: Select to disable the feature.
    User photos can still be uploaded manually, see User Photos.

  • Read user profile photos from Microsoft: Select to synchronize the thumbnail photo from Azure AD to Exclaimer.

Synchronizing Azure AD User Photos

Azure AD user photos are synchronized automatically when the feature is enabled and will continue to synchronize once every four hours. If you purchased your subscription before September 2023, then the Admin will need to re-authorize the Azure sync. For more information, see how to synchronize Azure AD attributes. 

NOTE: The Azure AD User Photos synchronization is separate from the user data synchronization and cannot be triggered manually. 

Photos uploaded manually will be given priority over those synced from Azure AD.

Exclaimer will synchronize the photo at the original size it was uploaded, up to a maximum size of 648x648. To apply your own size and other styling, see Working with the User Photo signature element.

Viewing User Photos

The current user photo for each user can be viewed within the User Photos section.

NOTE: The REMOVE button will delete the current photo for the user; however, when Azure AD User Photos is enabled, the photo will be re-synchronized from Azure AD during the next synchronization. This button is useful for deleting a user photo that was uploaded manually.
Additional Reading - Blocking users from changing their user photos

To prevent users from being able to change their user profiles, the administrator will need to use a Powershell command below.

1. Open Powershell
2. Connect to Exchange Online by running the following Powershell command:
Connect-ExchangeOnline -UserPrincipalName <youradminemail@yourdomain.com>
Replacing <youradminemail@yourdomain.com> with the UPN for your global administrator account.

Then run any of the commands below which is required.

To Block All Users:
Set-OwaMailboxPolicy "OwaMailboxPolicy-Default" -SetPhotoEnabled $false

To Block A Single User:
New-OwaMailboxPolicy "Block users change profile photos" | Set-OwaMailboxPolicy -SetPhotoEnabled $false