How to migrate from Signature Manager Exchange Edition to Exclaimer

To create a mail-enabled security group containing the users who have been migrated from Signature Manager Exchange Edition to Exclaimer, either:

1. Use Microsoft Exchange Admin Center (on-premises) to create the mail-enabled security group.
   
   
2. Use Microsoft Exchange Online Admin Center (Microsoft 365) to create the mail-enabled security group and enable Group Writeback to synchronize the group back to your on-premises Active Directory.

1. Complete the Exclaimer configuration process.
   
   
2. To configure Server-Side signatures, enter the users group when setting up Users and Groups and Email Routing.
   
   
   
   
3.  To configure Client-Side signatures, deploy the Exclaimer Outlook Add-in to the users group.
   
   
4. When adding the Outlook Add-in, specify the users group in the Add users window.
   
   

It is not possible to import signatures which were created in the Signature Manager Exchange Edition into Exclaimer.

To obtain signatures, either:

1. Manually re-create your Signature Manager Exchange Edition signatures in the Exclaimer Signature Designer. See how to create signatures for more information.
   
   
2. Contact the Exclaimer Sales Team about our Template Design Service requesting a quote for your Signature Manager Exchange Edition signatures to be converted for use in Exclaimer.

On the machine where Signature Manager Exchange Edition is installed:

1. Open Signature Manager Exchange Edition.
   
   
2. For each Signature Policy:

   - Select the policy.

   - Navigate to the Exceptions tab.

   - Select the The Sender is someone checkbox.

   -  In the edit pane, select someone to edit the exception.

   - Select The Sender is a member of an Active Directory group

   - In the edit pane, specify the Exclaimer users group.

3. Select Save to save the changes.
   
   

This process finalizes the migration for added users from Signature Manager Exchange Edition to Exclaimer. This process can be repeated for each user or completed with multiple users at once.

1. In Active Directory Users and Computers, open the group properties and select the Members tab.
   
   
2. Select Add... to add the users to the group. Select Ok to save your changes.
   
   
   
   
3. Ensure your changes are synchronized in both your on-premises and Microsoft 365 environments.
   
   
4. If you have used the users group in any signature policies, start a manual data synchronization in Exclaimer to synchronize the group membership changes to Exclaimer.

You can remove the group condition to make future management of users in Exclaimer easier, as you will only need to manage this from Exclaimer and not have to add new users to the users group.
For this, the sender of the email must be a user maked as inside the organization. All users' emails will flow to Exclaimer; however, you can still manage which signatures apply to users within Exclaimer.

1. Log into the Exchange Online admin center.
   
   
2. Navigate to Mail Flow > Rules.
   
   
   
   
3. Select the rule named Identify messages to send to Exclaimer.
   
   
4. Select Edit rule conditions.
   
   
5. Delete the condition The Sender is a member of this group.
   
   
6. Select Save to commit your changes.
   
   
   
   

You can change the Outlook Add-in to deploy to all users to make future management of users in Exclaimer easier, as you will only need to manage this from Exclaimer and not need to add new users to the users group.
The Outlook Add-in will be available to all users in Outlook; however, you can still manage which signatures apply to users within Exclaimer.

1. Log into the Microsoft 365 admin center and navigate to Integrated apps.
   
   
2. Select the app Exclaimer for Outlook.
   
   
3. Navigate to the Users tab.
   
   
4. Under Assign users, select Entire organization.
   
   
5. Select Update.