Working with the Text signature element – Exclaimer Cloud Knowledge Base

Description

The Text element is used to add static text to your signature.

To include text in your email signature, simply drag and drop the Text element to the desired location on the signature/gridded background.

Once you have dropped the Text element onto your signature, you can customize it to suit your organization's requirements.

How to access it?

To access the Text signature element:

Open the signature (in the Signature Designer) to which you wish to add the Text element.
For more information, see how you can select a signature to edit.
From the left-hand side toolbox, expand Text & Fields and select the Text element.

Please click on the required options listed below to go through the detailed description:

Adding a Text element

To add a Text element to the signature

Drag and drop the Text element at the required location on your canvas.

Example:

The properties window is displayed on the right-hand pane.
Click SAVE CHANGES to save the changes made.
Now, you can update the properties to define how the user photo will look in the email signature.
Click Cancel CHANGES to close the window without saving any changes.

Editing the Text element

Additional Info:
- A field is limited to the Microsoft 365 / Google Workspace fields and are displayed within {curly brackets}.
- Text is intended for static data such as field labels like "E:", Disclaimers, static hyperlinks and so on.
- Text can contain Fields to allow a mixture of static and dynamic information.

To edit a text element:

Within the canvas, click on the blue border of the text box.

The properties pane is displayed on the right-hand side of the screen - as required, make your changes, then click SAVE CHANGES.

To edit a field:

Within the canvas, click on the blue border of the text box, then click inside the text box.

As required, make your changes, then click SAVE CHANGES.

Example:

Defining Text properties

You can edit the following Text element properties:

Text properties

Text properties are used to determine the appearance of any text that you add to the selected field:

Font Family	From the drop-down, select the font style you want to use in your signature. By default, the selected font style is 'inherit' - leave this font if you want to inherit the font style from the parent element.
Manage	Click to select custom fonts. Click Upload Font to upload any custom fonts you want to include in your signature.
Font size	From the drop-down, select the font size you want to use in your signature. You can select the font size in pixels or points. By default, the selected font size is 'inherit' - leave this if you want to inherit the font size from the parent element.
Formatting	Select the required formatting you wish to apply to the selected text within your signature. The different options for formatting are: Bold, Italics, Underline, Small, Caps, Upper Case, Lower Case or Clear Formatting.
Hyperlink	Click Add Hyperlink to enter a hyperlink and tooltip text to the selected text. The HyperLink window is displayed. - In Destination URL, enter the URL to which you want the selected text to link. - In Tooltip, enter the tooltip for the selected text. - Click OK to save the changes made. - Click Cancel to close the window without saving the changes.
Foreground Color	Enter a value to change the color of the selected text within your signature. You can also select the color from the colour picker.
Background Color	Enter a value to change the background color for the selected text within your signature. You can also select the color from the colour picker.
Text Direction	Select the required option to change the direction of the selected text. The different options are: Inherit, Left to Right or Right to Left. By default, the Inherit option is selected - leave it selected to inherit this value from the parent element.
Line Height	From the drop-down, select the required value for the line-height you want to use in your signature. You can select the line-height value in pixels or points. By default, the selected line-height value is 'inherit' - leave it if you want to inherit it from the parent element.
Text Wrapping	Select the required option you wish to apply for your signature: Wrap or No Wrap. Text will not wrap unless it has a fixed width when rendering as a bitmap image.

Background properties

Background properties are used to define the background of the selected field:

None	Select No to select no background colour for the text field.
Color	Select Color to select a colour for the text field. You can either enter the colour code or select the required color from the colour picker.
Image	Select Image to select an image for the background.
Upload Image	Click to upload a background image for the text field. NOTE: When you select a background image, the entire signature will be rendered (and applied) as a bitmap image (not HTML).

Visibility properties

Visibility properties are used to determine the circumstances under which the selected field should/should not be displayed:

Always visible	By default, Always visible is selected. This means that the selected field will always be visible on the signature.
Auto-hiding separator	Select this option where multiple fields are defined on a single line (example: Address {Field} elements), separated by a character (such as a comma or a pipe); and you want to hide separators if no user data is present.
Visible when	Select to define the conditions when the selected field needs to be visible on the signature.

Alignment properties

Alignment properties are used to determine the horizontal and vertical alignment of the selected text:

Text	Select the required option to align the selected text within the signature. The different options are: Left, Center, Right, Justify or Inherit. By default, the Inherit option is selected - leave it selected to inherit this value from the parent element.
Horizontal	Select one of the required options to horizontally align the field within the signature. The different options are: Left, Center, Right, Justify or Stretch.
Vertical	Select one of the required options to vertically align the field within the signature. The different options are: Top, Center, Bottom.

Border properties

Border properties are used to define borders for the selected field:

All	Select border properties from the options available then select All the same to ensure that all borders (left, right, top and bottom) within the signature have the same properties. By default, no border is applied and the border size is set to zero (0).
Left / Right / Top /Bottom	Select individual border properties (left, right, top and bottom). These options are enabled if All the same option is not selected.

Padding properties

Padding properties are used to define spacing for the selected field:

All	Select the padding properties you want to apply (left, right, top and bottom) across the selected field from the options available. Select All the same to ensure that the selected field has the same padding throughout. You can select the padding in pixels or points. By default, no padding is applied.
Left / Right / Top /Bottom	Select individual padding settings for left, right, top and bottom. These options are enabled if All the same option is not selected.

Size properties

Size properties are used to define the size of the selected field:

Width	By default, the width is set to auto. This means that the field will adjust its width depending on the size of the message viewer. If required, you can also enter the exact width for the selected field - in pixels or points.
Height	By default, the height is set to auto. This means that the field will adjust its height depending on the size of the message viewer. If required, you can also enter the exact height for the selected field - in pixels or points.

Render properties

Render properties are used to determine how the signature is rendered in messages:

Normal	By default, the normal render setting for the signature is HTML.
Bitmap	Select to render the signature as a bitmap image. In this case, any externally linked images will be embedded in the signature, and text will not wrap unless the width of the field is fixed (that is, not set to auto).

Deleting a Text element

To delete a Text element:

Select the element to open the properties section on the right-hand pane.
Click DELETE to delete the selected text element.

Example: