Frequently Asked Questions
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Security and Compliance
Yes, Exclaimer Cloud does not store or read any information from the email body - all it does is add an email signature.
For more detailed information and any security issues, please contact Exclaimer Sales.
We use the Gmail SMTP relay service to route mail back to Gmail.
While Exclaimer can support the secure OAuth2, unfortunately, Gmail's SMTP relay does not; therefore, we must use a less secure SMTP authentication mechanism.
This option is only required for the account used in the SMTP authentication process.
All you need to do is enter the unique authorization code once, and you're good to go. You won't have to go through this process every time you log in. If you happen to receive this type of email and you have not been trying to log in to your account, please get in touch with Exclaimer Support.
When you complete the onboarding process for Exclaimer Cloud, or if you run the Microsoft 365 connector setup wizard, you are required to enter your Global Administrator credentials.
Exclaimer Cloud does not cache these credentials - they are only used for a one-time operation. If any part of the setup is rerun and these credentials are required, you will be prompted to enter them again.
If you weren't expecting to be prompted for an account and it doesn't appear in Outlook, chances are that the account exists in another Outlook profile for the logged-in user.
You can check for additional profiles by going through the Mail options in the Control Panel.
The Exclaimer Cloud Signature Update Agent will check for any signatures for the additional mailboxes.
NOTE: Unfortunately, it is not possible to bypass the authentication for additional accounts in Outlook.
Yes, Exclaimer Cloud supports DKIM.
Exclaimer Cloud strips out the DKIM when it receives an email, but it is re-applied by Microsoft 365 after it has been processed by Exclaimer Cloud and before being sent to the recipient server.
Exclaimer Cloud strips out the DKIM when a server-side signature is applied.
DomainKeys Identified Mail (DKIM) is an authentication method that helps protect both email recipients and email senders from forged and phishing email messages.
DKIM uses cryptography to 'sign' email with a private key when it leaves the sending server. This digital 'signature' is unique for that email and is added (as a field) to the message header. When the email is transferred, it attaches a string of characters with a hash value.
When the signature is generated, part of the private key is stored in the listed domain. The Recipient servers then use this private key to verify the source of the message and verify that the body of the message has not changed during transit – the message passes DKIM and is considered authentic.
Please also change your Exclaimer Cloud password to ensure no one else can access your account without permission.
As with all online subscriptions, security is of great importance. We have added business-grade security measures to protect your personal information, but we recommend that you complete the following steps to make your account even safer:
- Use a strong password
- Keep an eye out for phishing attempts
- Report any suspicious or fraudulent activities
For more information, please look at How to keep your Exclaimer Cloud account secure.
At Exclaimer, we take fraud very seriously. If you notice suspicious bank charges or unauthorized account activity that appear on behalf of Exclaimer, please get in touch with Exclaimer Support as soon as you can.
Online security is very important, and we take it very seriously. If you log in to your Exclaimer Cloud account from a different device/computer, we will email you an authorization code to confirm that you are trying to access your account.
All you need to do is enter the unique authorization code once, and you're good to go. You won't have to go through this process every time you log in.
If you receive this type of email and you have not been trying to log in to your account, please get in touch with Exclaimer Support.
No, unfortunately, it is not possible to disable the two-factor authentication - this behaviour is by design.
Disabling this functionality introduces significant risk; it would break Exclaimer's company policy and compromise our ISO accreditation.
We are researching ways to simplify the two-factor authentication process. Customers will be advised as and when this proves possible.
For client-side signatures, we recommend using the Exclaimer Cloud Outlook Add-in; for server-side, the infrastructure used by the sender makes no difference.
You can, however, add Google or Microsoft SSO as an additional authentication method in Exclaimer Cloud.
For more information, please see https://www.exclaimer.com/trust/compliance/