Relevant Products: Exclaimer Cloud - Signatures for Office 365
Scenario
You want to include custom data in your signature, such as adding qualifications after your name (for example, Peter Jones MSc). Although it seems like a good idea, you notice that there is no standard field to represent this data.
Resolution
The resolution to this issue depends upon whether 'you are' or 'you are not' synchronising from an on-premise Active Directory to Microsoft 365 using Azure AD Connect.
- If you are synchronizing from an on-premise Active Directory to Microsoft 365 using Azure AD Connect then see how to synchronize your custom fields to Exclaimer Cloud.
- If you are not synchronizing from an on-premise Active Directory to Microsoft 365 using Azure AD Connect then see how to synchronize your custom fields to Exclaimer Cloud.
Caution: You need Global Administrator credentials to proceed further.
If you are synchronizing from an on-premise Active Directory to Microsoft 365 using Azure AD Connect
Notes:
- Any single-value Active Directory field can be synchronized with Exclaimer Cloud. For more information, see Which fields are multi-value and cannot be synced to Exclaimer Cloud?
- You can also create your own attributes if needed.
For more information, see How to create new custom AD attributes for use in a signature template.
- It is only possible to synchronize up to 100 additional fields to Exclaimer Cloud.
To synchronize your custom fields to Exclaimer Cloud
- Open the Active Directory Users and Computers.
- Go to View and select Enable Advanced Features.
- Navigate to the organisational unit which contains the user you wish to populate the data for.
- Double-click the user to open the account's properties then navigate to the Attribute Editor tab.
Note: You will need to enable advanced features to see the Attribute Editor in Active Directory Users and Computers (View > Advanced Features).
- Add the required data to the selected attribute.
- In Azure AD Connect, enable the optional feature called Directory Extensions and select the required attributes.
Note: For more information, see How to enable and configure Directory Extensions in Azure AD Connect. - Enable the optional feature called Additional Azure AD Attributes in Exclaimer Cloud.
Note: For more information, see How to set up Additional Azure AD Attributes for use in Exclaimer Cloud. - Now, add custom fields to the signature design.
Once complete, you will be able to see the custom fields available in the Signature Designer.
If you are not synchronizing from an on-premise Active Directory to Microsoft 365 using Azure AD Connect
This is if you have a standalone Microsoft 365 environment.
Note: There are 15 preset custom attributes to make use of in Microsoft 365.
To synchronize your custom fields to Exclaimer Cloud
Populate the data in the custom attribute data for the users - this is done within Exchange Online:
- Log into Exchange Online.
- Navigate to recipients then mailboxes.
- Edit the mailbox you wish to add the custom fields for.
- Click More options...
- Under custom attributes click the edit button.
- Add the required data to one of the 15 custom attributes fields.
Note: Make sure you use the same attribute for all the users you wish to add data for. - Add custom field into the signature design.
Once complete, you will be able to see the custom fields available in the Signature Designer.
Note: Extension attributes 1-15 will always show as 'CustomAttribute' in Exclaimer Cloud.
Other fields from On-Premise AD will be called AAD.<FieldName>