How to reduce the number of users routing to Exclaimer Cloud

Relevant Product: Exclaimer Cloud - Signatures for Office 365

Scenario

In order to reduce billable traffic, you have a requirement to only route emails to the Exclaimer Cloud servers for those users who need a signature.

By default, once the server-side setup has been completed, the emails for 'all users' will be routed to Exclaimer Cloud for processing.

Resolution

In order to restrict which user's emails are routed to the Exclaimer Cloud servers, you can modify the mail flow rule in Exchange Online to only send an email to Exclaimer Cloud if the sender is a member of a group in Office 365.

To modify the mail flow rule:

1. Log on to the Office 365 Portal as a Global Administrator.
   
   
2. Open the admin center.
   
   
3. Click admin centers and select Exchange.
   
   
4. Select mail flow then select rules.
   
   
5. Edit the Identify messages to send to Exclaimer Cloud rule.
   
   
6. Click add condition:
   
   
   
   
7. Select 'The sender...' 'is a member of this group'.
   
   
8. Specify a group that only contains the users that you need to apply signatures for.
   
   
   Note: It is only possible to specify a mail-enabled security group or a distribution group.
   
   You can also specify a group that the mail flow rule applies to when running the connector setup wizard - when first running the server-side setup or manually via the settings menu in Exclaimer Cloud.
9. Click OK to proceed.
   
   
10. Click Save to save the changes made.
    
    
    Warning: Any changes to the mail flow rule can take up to one hour to fully replicate in Office 365.