How do I choose from multiple signatures?

11 July 2023 13:41
Updated

Scenario

There is a requirement for users within your company to be able to manually choose from a selection of signatures.

Resolution

There are two ways by which you can choose your specific signature - please click on the required options listed below to go through the detailed description:

Using Subject trigger rules

Use the subject trigger rules within Exclaimer to specify text such as #MarketingSig#. When they are detected within the Subject field of the mail, it will apply the chosen signature and, if required, remove the trigger word from the mail subject.

NOTE: The subject trigger rules are only available for server-side signatures.

For more information on the subject trigger rules, see how you can use the subject line trigger rules to apply a signature.

Using client-side functionality

Use the client-side signature application to let the user select the signature to be applied when composing the message.

NOTE: The client-side agent is available on Windows, Web, macOS, and Apple Mail.

For more information, see How you can apply a client-side signature?

Once the client-side signature has been successfully deployed, the user can select the required signature from the Signature drop-down menu within Outlook when composing a message.
Example:

The Signature drop-down menu will display a list of all signatures, as they are named in the Exclaimer Cloud Portal.