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How to set social media icons with attributes?

Payal Arya
  • Updated

Scenario

You are using Exclaimer Cloud and creating your email signature. You want to include dynamic content that uses fields to pull user details from Microsoft 365 and Google Workspace.

Resolution

NOTE: The steps described here assume that you are already familiar with creating an email signature. For more information, see how you can create an email signature.

For a quick video, see how you can add a personal LinkedIn account to your email signature.

The most obvious scenario is a person's name and contact information, but you can also use fields to define attributes for other content items, including social media icons. 

For example, you may want to define a signature that includes a LinkedIn link. If the required URL for LinkedIn is the same for everyone within the organization, you can enter it as-is. However, if the LinkedIn account varies according to the user, you need to: 

Step 1: Update the Microsoft 365 user field
  1. Log on to the Microsoft 365 Admin portal as a Global Administrator.
  2. From the left-hand navigation menu, under Users, select Active Users:

    mceclip0.png
  3. Now, select the user to whose profile you wish to add the social media link; in this case, the LinkdenIn.

  4. A right-hand pane is displayed. Click the Mail tab.

    Example:
    mceclip1.png
  5. Within More options, click Edit Exchange properties, then click More options.....

    The Custom Attribute list is displayed.
  6. Click the pencil icon to add a custom attribute.

    The Custom Attribute window is displayed.

  7. As required, add the LinkdenIn link at the required Custom Attribute number.

    Example:
    mceclip2.png

    If you are adding links for multiple users, please ensure all the links are connected to the same attribute number for each user. 
  8. Click OK then click Save.

OR

Step 1: Update the Google Workspace user field

You need to decide which user details field will be used to hold the relevant social media account information (in this example, we're referring to Facebook).
Google Workspace does not include social media fields for user accounts; however, you can create your own custom attribute field.

For more information, please see Create custom attributes for user profiles.

To create a custom attribute field:

  1. Sign in to your Google Admin console using your administrator account.

  2. Select Users from the Admin console Home Page.

  3. Open the user's account details page by clicking on their name.

  4. Select User information, then the Custom attribute fields section.

  5. Create your custom field and enter the user's information, then click save at the bottom right of the page.
NOTE: It can take up to 24 hours for changes to be visible in the G Suite Global Directory.
Step 2: Synchronize data within Exclaimer Cloud
Now, you need to synchronize the data within Exclaimer Cloud. To do this:
  1. Log into the Exclaimer Cloud portal and launch your subscription.

  2. From the left-hand pane, clickConfigurationthen select Manage User Data.
  3. From the right-hand pane, under Start Synchronization are the relevant options.
  4. Click START SYNC.

    For detailed information, see how you can synchronize user contact details. 
Step 3: Update Exclaimer Cloud signature
Once the synchronization has been successfully completed, you need to update the signature template.
  1. Within Exclaimer Cloud, from the left-hand pane, click Signatures then from the right-hand pane, select the All Signatures tab. 

  2. From the signatures list, click EDIT DESIGN against the signature whose design you wish to edit. 

    The Signature Designer is opened.

  3. Click on the social media icon image to which you wish to add the link.

    Example:
  4. From the right-hand pane, expand the HYPERLINK option.

  5. In the Destination URL, type { then select the custom attribute number you added the link to. In this example, we added it to Custom Attribute 7.

    Example:
    mceclip4.png

  6. Click SAVE CHANGES.

  7. Within the Preview pane, if you click the LinkedIn icon then the attached LinkedIn profile should open.

 

Watch how you can add a personal LinkedIn account to your email signature

This video shows how you can add a personal LinkedIn account to your email signature:

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