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How to add a Quick Response (QR) code to your email signature?

Payal Arya
  • Updated

Scenario

You are using Exclaimer Cloud, and you would like to add a QR code to your email signature. 

NOTE: A Quick Response (QR) code is a type of barcode that can be easily read by a digital device (such as scanners, mobile phones and so on). The QR code within a signature can contain information, such as contact details, marketing invites, and promotional offers to name a few. Once the recipient scans the QR code with their mobile phone, the information is quickly decoded and saved (in their mobile phone). 
Pre-requisites 

Before you add a QR code to the email signature, you need to:

- Generate the QR code using an online generator of your choice.
If you are generating the QR code for your organization colleagues, then ensure that you generate the QR code for each user (or individual) who would like to add it to their email signature.

Resolution

Recommended! Please name the QR code image file the same as the user's name; then, it will be easy to link it to the user. For example: joe-blogs or joeblogs.

Once you have generated the QR code, you can add it to your email signature using any one of the two options listed below:

Option1: Upload the QR code image file to Exclaimer Cloud so that it can be added to your email signatures.

The User Photos option allows you to upload each QR code and assign them to the appropriate user's email signatures.

You can also upload multiple QR codes using the IMPORT ALL option.

NOTE: Please ensure that the files match the correct SMTP address.
For more information, see Exclaimer Cloud Simple Mail Transfer Protocol (SMTP) host list and Internet Protocol (IP) Whitelist.
Option 2: Host the QR code on your web server

You can host the QR code on your web server using any one of the methods listed below:

Adding QR code directly 

Within Signature Designer, the Image/Logo element allows you to add images to your signature designs.

  1. In the Linked Image URL option, enter the QR code hosted URL.
    Example:     www.example.com/images/joe-blogs.png

  2. Using the above example, change 'joe-blogs' to use {FirstName}-{LastName}.
    To do this: Place the cursor in front of the first name and type { .
    Select the required fields from the list displayed.

Using Custom Attribute

  1. Add the hosted image URL to a custom attribute field. Example: {Custom Attribute 1}
    For more information, see Custom Attributes and How to add custom fields to your signature.

  2. Within Signature Designer, in the Image/Logo element, Linked Image URL option, add the custom attribute field.
    Example: 


  3. Click OK to save the changes made and close the window.