Relevant Products: Exclaimer Cloud - Signatures for Office 365 | Exclaimer Cloud - Signatures for G Suite
When a signature element is added to a signature design, you can select that element and define a range of properties - amongst these are Visibility options:
These options determine if/how the selected element should be displayed in signatures:
| Always visible | The default setting is always to display the image. |
| Auto-hiding separator | This option is only applicable for elements where multiple fields are defined on a single line, separated by a character (such as a comma or a pipe), and you wish to hide separators if no user data is present. For example, the Address {Fields} element. |
| Visible when | Use these fields to set a condition that must be met in order to display this element (for example, only display the mobile element if a mobile telephone number is available). For further information, see Visible when options. |
Visible when option
Use the Visible when option to define a condition under which the signature element should be displayed.
You select a field then a condition and (if applicable) specify a value. This feature is best demonstrated with the examples below:
Example 1: Only display this element if specified data is available
Let's assume that we've added a mobile element to a signature design, but we only wish to display this in signatures if a mobile number exists for the sender.
To do this:
- From the Visible when drop-down, select the Mobile field:
- Now, select the is not empty condition:
Example 2: Only display this element if the sender belongs to a particular department
In this example, let's assume we've added a sales banner to the signature. But, we only wish to display this in signatures if the sender is in our Sales department.
To do this:
- From the Visible when drop-down, select the Department field:
- Now, select the equals condition:
Alternatively, you might wish to use the contains condition if you have departments such as 'Sales', 'Pre Sales', 'After Sales', etc.
- In the value field (only applicable if certain conditions are selected previously), type the value that should be compared:
This example only works if your organization uses the Department field to store departmental information for users.