Skip to main content

Signatures

Payal Arya
  • Updated

An email signature is like a virtual business card and is usually displayed at the bottom of the email message. Most email signatures include the sender's name, title, company (name and website) and phone number. You can customize these options to suit your requirements and create professional-looking email signatures using our Signature Designer.

From the left-hand pane, click Signatures. All relevant functionality to set up the signatures is displayed on the right-hand pane. 

The below screenshot outlines the Signatures pane layout in the new Exclaimer Cloud interface:  

The table below describes the different options displayed on this screen:   

All Signatures: Displays all signatures and folders you have permission to edit (for more information on permissions, please see the Difference between Editors and Admin?).

Each signature is displayed as an individual signature card with a preview of the signature and a summary of the rule used to evaluate if the signature is applied.

Within All Signatures, you can view the processing sequence of all signatures and folders (top to bottom) and search for any existing signatures. You can also create a new signature, create a new folder, edit any existing signatures and manage signature rules.

Security: Displays options to help you restrict access to specific users who can edit signatures within the selected folder.

Folders help you to organize signatures. You can create folders for different brands, products, regions, offices, departments, roles, editors and so on to suit your organization's demands.

Some key points to remember are:

  • The ability to access or create folders depends upon the user's permission level. (Restrictions only apply to Exclaimer Cloud Editors, while Exclaimer Cloud Admins have full access).
  • Access to a folder can be restricted to a single user or multiple users. If no users are defined for a folder, then everyone can access it.
  • Folders affect the sequence in which signatures are processed and applied to email messages.
Re-order: Displays all signatures in a sequence order in which they will be applied. As required, you can re-order the sequence of the signatures. 
SAVE CHANGES: Saves any changes made.

CANCEL CHANGES: Aborts any changes made.

 

Have you got a question? Please take a look at our Frequently Asked Questions page.