Outlook Web Signatures

Relevant Products: Exclaimer Cloud - Signatures for Office 365

The Outlook Web Signatures functionality adds signatures to Outlook Web for Office 365 mailboxes.

This article consists of the following sections:

Pre-requisites you need to know before you grant Outlook Web Signature permissions to read and write signatures to your mailbox settings.

Steps to activate the Outlook Web Signature functionality

Steps to enable and grant permissions to use the Outlook Web Signature

Example of a signature downloaded in Outlook Web

Activating Outlook Web Signatures functionality

 To activate the Outlook Web Signatures functionality:

1. Log into the Exclaimer Cloud portal and click the options list from the top-right of your screen and select Settings: 
   
   
   
   
2. The Settings window is displayed, select the Azure/Office 365 Permissions tab:
    

Granting permissions to use Outlook Web Signatures  

To enable and grant permissions to use Outlook Web Signatures:

1. Click Grant permission & enable to allow Outlook Web Signatures to work.
   
   This implies that you, as an Administrator, need to grant the Exclaimer Cloud Signatures for Office 365 Outlook Web App appropriate permissions to use the Exchange Web Services including full access to all user mailboxes. 
   
   
   
   
2. The Microsoft Sign in window is displayed. Provide your Global Administrator credentials to proceed:
   
   
   
   
3. Now, the permissions request window is displayed with a list of all permissions that the Exclaimer Cloud Signatures for office 365 Outlook Web requires:
   
   - full access to all mailboxes
   
   - read and write all user mailbox settings
   
   - sign in and read all user profiles
   
   Click Accept to proceed.
   
   
   
   Once you have successfully granted the permissions the Outlook Web Signatures functionality is enabled. 
   
   
   Warning:
   - Changes can take up to 24 hours for Outlook Web to work.
   
   - Outlook Web can only hold one signature. So, if there is already a signature configured in Outlook Web then the new signature will overwrite the old signature. 
   
   - In order for the Outlook Web Signatures to work, make sure you enable the appropriate options in Signature Rules, Client-side (Outlook) 
4. If required, click Disable to disable the Outlook Web Signatures functionality.  
   
   

Example of a signature downloaded in Outlook Web

Once you restart Outlook, click New Email. You will notice that the default signature has been downloaded onto your new email.