Relevant Products: Signature Manager Exchange Edition | Signature Manager Outlook Edition | Signature Manager Office 365 Edition | Mail Disclaimers | Template Editor
The signature design requires a specific layout, however you are unsure of how this can be achieved. You know it needs rows and columns, as well as spacing between the elements in the design.
Tables are a great way to build and control the signature design, using rows, columns and padding to add space and, give the signature template a professional feel to it.
There are 3 types of tables that can be used, to build and style a signature template. Each have their different uses and reasons behind them.
The tables can be found at the top of the template editor window, under the table icon.
There are three different tables that you can use, to create your signature template, they each have their pros and cons and, ease of use.
Contact Block - A Smart Table containing contact numbers and email address, with labels and several layout options.
Smart Table - A smart table is optimised for common layout tasks, such as creating contact blocks, business cards and other groups of information. Smart Tables are used with Active Directory Fields with options to suppress a table row if the field is empty
HTML Table - Used to create simple to the more complex of layouts, allowing total control of how the signature appears. Also one of the easiest options to work with when building Email Signature Templates.
The Contact Block is automatically selected when opening up the Table selection window. it is a Smart Table containing contact numbers and email address, with labels and several layout options. It is the first in the list, of the Smart Table category. You can style the fields using the field properties while creating the contact bock. Also, by using the table properties you can create space and apply further formatting if this is required.
As a first step - Click Ok
This will open another window to select the fields you would like to use. Telephone Number, Fax, Mobile, Email as hyperlink and Web page as hyperlink are already listed as usable fields.
However, you can click on Add to select further fields using the drop down arrow in the field box.
The list of fields are all the available fields that you can use, in the Contact Block.
When you are happy, you can edit the fields or leave them as they are. In this view, you can move the fields up and down or remove the ones you do not need. The label is already set, however you can change this, the field is also set to hide if the field is blank in the Local Active Directory.
Font Styles and Field Properties
Clicking on the arrows near to the Telephone Number Label and the Telephone Number field, you will be able to style the fields with fonts, colours, font sizes etc. this will then be replicated in the preview of the signature itself.
This is the default layout of the Contact Block, with the fields tabular and close to the labels.
The Table properties allow you to have further control of the formatting, styling and display of the contact block. The properties are displayed on the right hand side, once the contact block has been clicked on.
Here you can set the Appearance, which controls the fonts and sizes of the block, however if you have set the fonts on the fields, this will can be left empty.
Under the Field Category, you can edit the font and font styling of the fields, each drop down arrow expands the label and field for further editing.
By expanding the fields, you can see the fonts and styling used here.
You can also add spacing to the cells, by using padding using the Custom Style box, in each of the labels, with the code padding-right: ; with a px value inserted.
In Layout category, under Arrangement you can control how the fields are aligned, and displayed in the design used.
|Arrangement||Example of how this displays|
|In a table with each field and each label in separate cells|
|In a table with each label and field in the same cell|
One field after another with an optional separator
|Each field in a new line|
|Allow fields to control the layout|