Relevant Products: Signature Manager Outlook Edition | Signature Manager
When ExSync.exe (the signature update agent for Exclaimer Signature Manager Outlook Edition) is run for a user who does not have an existing Outlook profile, a profile with a random string of characters for its name is created. This profile is not completed until the user opens Outlook and adds an email account.
ExSync.exe requires that Outlook is installed, and that an Outlook profile exists before it is run on a user’s PC. Typically, this problem occurs the very first time a user logs on to a PC; they need to run Outlook once to create a profile, but ExSync.exe is run during logon - before they have an opportunity to open Outlook for the first time.
You can use the following VBScript script to run ExSync.exe. This will only launch ExSync.exe if the user already has an Outlook profile:
Here, replace \\EXCHANGE\Signatures\exsync.exe towards the end with the full UNC path to ExSync.exe in your deployment share (keep all three sets of quotation marks).
The script checks that a profile for any version of Outlook exists, before running ExSync.exe. If no profile is found, the user will see a popup stating that “No Outlook Profile exists”. You can remove the prompt by deleting the following line from the IF statement:
This allows the user to run Outlook for the first time and create a profile, before ExSync.exe is run automatically by your login script. As such, their Outlook profile is created with your company’s standard name and settings.
Next time they log on to the PC, ExSync.exe will run as normal and their signatures will be deployed to their existing Outlook profile.