Scenario
You have an existing signature template, but you would like to add information such as specific qualifications and/or accreditations to the signature.
Resolution
To resolve this issue, you can follow any one of the two solutions described below:
Use a text box to enter the qualifications or accreditations, then apply visibility settings to the text box based on the display name.
This option is helpful if you are entering data for a single user.
- Drag a text box into your signature design template.
- Enter your qualification and/or accreditation data into the text box.
- Select the text box, then expand the Visibility Properties within the right hand pane. Select Visible when and enter the desired values to set the text box's visibility based on attributes such as the user's display name. This means that when the associated user's display name is used in a signature, the text box will become visible to the recipient.
Use a Custom Attribute from Microsoft 365, populate the field with each user's information, then add the field to the template.
This option is helpful if you need to edit the signature for multiple users. For more information about Microsoft 365's Custom Attributes, see Enable Additional Attributes.
- From the left-hand pane, click Signatures, then from the right-hand pane, select the All Signatures tab.
- Find the desired signature in the signatures list, then select EDIT DESIGN.
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Drag and drop the All {Fields} element onto the canvas at your desired location. The All {Fields} window is displayed.
- To add a label, enter your text or select an appropriate attribute in Label.
- From the Field drop-down list, select an existing custom attribute. You can use any single-value field from the local directory.
For more information, see Which fields are multi-value and cannot be synced to Exclaimer Cloud?