How does Signature Manager Outlook Edition work?

Signature Manager Outlook Edition creates an email signature for each user and adds it to their Outlook automatically, with details completed by taking them from their profiles in the Active Directory database.



This means you need the following to use Signature Manager Outlook Edition:


  • Outlook 2013, 2010, 2007 or 2003.
  • A Windows Server 2012, 2008 or 2003 Active Directory database.

Maintaining a coexisting Active Directory and Office 365 Directory

Many Office 365 plans incorporate a local Active Directory and they also provide functionality for synchronizing your local Active Directory with your Office 365 directory in the cloud.



Check the details of your Office 365 plan to see what features are available for your organization or contact Exclaimer Support (support@exclaimer.com).



Active Directory Synchronization

This Microsoft component synchronizes your Active Directory and Office 365 directory such that changes to the former are automatically propagated to the latter. Office 365 plans differ on whether they offer Active Directory synchronization, consult the details of your plan to confirm whether yours does.



Active Directory Synchronization plus Federation Services (AD FS)

Adding the ADFS Microsoft component to a synchronized environment allows end users to access both local and online resources through a single on-premise validation at logon. This solution provides the best of all worlds in that the administrator need only maintain one set of credentials and the end user only needs a single logon to access all the resources they need.



Users can still access Office 365 resources such as email even when outside of their on-premise environment using their online credentials.



Managing OWA Signatures

To ensure that Outlook Web App signatures are always up-to-date, follow the steps below:


  1. Within the Exclaimer console, select the Signature Deployment Policy you need to update. By default, you’ll only have one (like in this example), but if you have more, you’ll need to update them all.
  2. Select the ‘Settings’ tab to view the deployment settings.


  3. In the OWA Signatures section at the bottom of the tab select “Update OWA from Server”.


  4. In the OWA signatures section (at the bottom of the tab) click the Configure button to display configuration options:


  5. Configure server updates using the information as a guide:

  6. Specify an account with impersonation or full access rights...


    Option Summary
    Account / Password Exclaimer Signature Manager Outlook Edition needs authority to access Exchange mailboxes for all users - this is known as Exchange Impersonation. The account configured here must be an active Office 365 account and will be used to run the Exclaimer Signature Manager service which has impersonation rights for everyone in the organization, so all mailboxes can be accessed.
    CA Server This is the name of the mailbox server where the account mailbox is hosted. Always leave this field blank when using Office 365.

    Connectivity

    Option Summary
    Test MAPI connectivity Don’t use this option with Office 365.
    Active Directory Forest Always use this option with Office 365.

    This option attempts to connect through EWS using the details that you have specified and any errors will be reported to you for further investigation.
    EWS settings

    Always leave this on ‘auto-discover the Exchange Web Services URL (recommended)’ with Office 365.

    The Exchange Web Services URL tells the system where to find required Exchange data. On a correctly configured system, this URL is easily found using auto-discover (a Microsoft technology). However, for particularly complex or incorrectly configured systems, auto-discover may not work and so details must be entered manually.

    Use this URL for Exchange Web Services.

    If the auto-discover option fails to detect the correct URL for Exchange Web Services, select this radio button and enter the required URL in the associated field.


    For Office 365 the generic EWS address is https://outlook.office365.com/ews/exchange.asmx

  7. Click OK to confirm any changes and exit back to the Signature Manager Outlook Edition settings tab.
  8. Click Save to save all changes.
Alternatively, you can use Exclaimer Signature Manager Office 365 Edition, which is our dedicated Office 365 solution for email signatures.
Signature Manager Outlook Edition How To